What should a quotation include?

Your business details, the customer's name, a quotation number and date, how long the quote is valid, an itemised list with quantities and rates, taxes, the total, and your payment and delivery terms.

Is a quotation the same as an invoice?

No. A quotation is an offer sent before the sale. It is not a tax document and does not need to be reported in GST returns. Once the customer accepts, you issue a tax invoice.

Should I include GST in a quotation?

Yes, if you are GST-registered. Showing GST separately avoids surprises and makes it easy for business customers to check their input tax credit.

Free Quotation Maker Online — Create a Quotation PDF

How to write a quotation that wins the job

Itemise everything. Break the work into clear lines (material, labour, delivery, installation) so the customer can see where the money goes.
Show GST separately. Business customers want to see the tax they can claim back. Use the right HSN or SAC code.
Set a validity date. Material prices change. 15–30 days is common.
Spell out payment terms. For example, 50% advance and the balance on delivery, with your bank or UPI details.
Follow up within 48 hours. Most quotes are lost to silence, not price.

Quotation vs estimate vs proforma invoice

Document	What it is	Binding?
Estimate	A rough idea of cost; the final price may change	No
Quotation	A fixed-price offer valid until a date	Yes, once accepted
Proforma invoice	A preview of the final invoice, often used to collect an advance	No tax entry
Tax invoice	The final bill that records the sale and GST	Yes, reported in GST returns

Frequently asked questions

Is this quotation maker free?

Yes. Your first quotation PDF is free. Nothing you type is stored; the quotation disappears once you download it.

Can I convert the quotation into an invoice?

Once the customer accepts, open our free GST invoice generator to raise the tax invoice with the same items.

Should a quotation have GST?

If you are GST-registered, yes. Show the rate and amount separately. If you are not registered, untick "Charge GST".

How do I send the quotation on WhatsApp?

Download the PDF, then attach it in WhatsApp. On a phone, choose Print → Save as PDF, then Share → WhatsApp.

Free Quotation Maker

Your business

Customer

Quotation details

Items

Payment & terms

How to write a quotation that wins the job

Quotation vs estimate vs proforma invoice

Frequently asked questions